- Deadline to apply: 29th March 2024
- Cluster: Facilities
- Reporting: Facilities Manager
Job Summary
- Assist the Facilities Manager in the planning, implementation organizing and directing the maintenance activities within Medine Group.
- Ensure that all buildings, grounds, and equipment are well maintained and in optimal working condition, in accordance with the health & safety regulations.
- Be fully versed in basic building and maintenance requirements and able to fulfil these tasks including plumbing, basic building, painting and minor electrical repairs.
Duties and Responsibilities
Maintenance & Repairs
- Assist maintenance team and attend to maintenance and executing maintenance programs as directed by the relevant Property and/or Facilities Managers.
- Conduct inspections of properties on a rotational basis as instructed by management and advise manager of preventative maintenance requirements on identified issues and when carrying out inspections.
- Periodic reviews of existing maintenance policies and procedures to ensure maximum efficiency.
- Assist in developing and carrying out preventive planned maintenance program, and identify maintenance needs.
Health and Safety
- Undertake routine periodic inspections of the buildings, fixtures, fittings and equipment at various properties as directed.
- Coordinate third party services of maintenance contractors, suppliers, vendors, etc. Deals with contractors on a daily basis.
- Liaise with tenants with regards to maintenance problems.
- Responsible for the day to day maintenance of:
- Maintenance complaints
- plumbing
- Air Conditioning
- Cleaning, Electrical, STP, etc.
- Perform repairs where and when necessary.
- Ensure that work of the service provider is being carried out satisfactorily,
- Conduct periodic inspections of facilities, assess problems and needs, and implement improvements in maintenance operations as appropriate.
- Coordinate maintenance activities.
- Ensure that facilities are clean, well maintained, and in good repair.
- Follow preventive maintenance procedures as appropriate.
- Ensure that the maintenance operations are in compliance with established procedures, policies, regulations and codes.
Health and Safety
- Assist the Facilities and relevant Managers for all the security, as well as the Health and Safety aspects of the Centre.
- Follow all safety rules and procedures, and safety policies.
- Complete regular OSH inspections and update monthly reports.
- Ensure that OSH requirements are effectively implemented.
- Be familiar with emergency numbers.
Customer Service
- Work to develop and maintain productive business relations with vendors, suppliers, contractors, tenants, etc.
- Act as a liaison between the company and external contacts.
- Obtain and convey information as appropriate.
- Promote goodwill and a positive image of the company
Administration/Records
- Track and record repair and maintenance results.
- Maintain register of tools and equipment pertaining to maintenance of property.
- Assist Facilities Manager with retaining Asset Register of Property.
- Complete work orders, lists materials issues and used, and file paperwork with appropriate personnel.
- Complete equipment and supply orders as assigned.
- Keep up to date the database contact of all contractors.
- Completion of time sheets and maintenance records.
- Perform any other cognate duties as may be necessary in the circumstances and/or required by the employer.
Qualifications
Minimum experience requirements
- A minimum of 3 years’ experience in a similar role.
- Experience in electrical, plumbing and general building maintenance.
Minimum education requirements
- School Certificate or NTC3
Required skills
- Proficient knowledge of maintenance functions and safety protocol.
- Ability to undertake and/ or coordinate emergency maintenance as necessary.
- Computer literate.
- Good Interpersonal and communications skills.
- Ability to follow oral and written instructions.
- Integrity.