JOB SUMMARY :
We are looking for a Commercial Assistant to support the Sales and Commercial teams at Earth &
Ocean Limited.
The Commercial Assistant provides day-to-day commercial and administrative support to the Sales function, with a primary focus on pricing, quotations, tenders and commercial conditions. The role ensures that selling prices,
customer-specific agreements and commercial conditions are accurately maintained and aligned with approved
margins and business requirements.
DUTIES & RESPONSIBILITIES
- Maintain and regularly update selling prices, price lists and customer-specific pricing in Business Central and the price list catalogue.
- Ensure selling prices and commercial conditions comply with approved margins, pricing policies and agreed customer terms.
- Coordinate price changes and commercial conditions with Sales, Purchasing and Management,
ensuring timely implementation. - Monitor pricing transactions and identify discrepancies, including transactions below approved margin levels, and ensure timely corrective action.
- Ensure the accuracy and consistency of pricing data across Business Central, order processing and invoicing, with appropriate controls in place.
- Prepare and coordinate customer quotations and tender submissions in collaboration with the Sales team and relevant departments.
- Consolidate pricing, product, technical and administrative information from relevant departments to ensure accurate and competitive commercial proposals.
- Ensure quotations and tenders comply with approved pricing, margins, commercial conditions and customer requirements.
- Identify and escalate pricing, contractual, documentation or other commercial issues that may impact the submission or potential business opportunity.
- Provide operational support to the Sales Administration/ADV team during peak periods, staff absences or exceptional workloads, including other transactional activities as required.
- Contact customers to promote slow-moving or clearance products and support stock reduction initiatives.
- Support continuous improvement of commercial processes, system controls and data quality, identifying and addressing discrepancies where required.
CANDIDATE’S PROFILE :
Qualifications Required:
- Diploma in Marketing & Sales, Business Management, or a related field.
Experience Required:
- 2–3 years of relevant experience in a commercial, sales, pricing, sales administration or related environment..
Key competences (Knowledge, Skills, Attitudes, Behaviours):
- Strong commercial and numerical skills.
- Good analytical and problem-solving skills.
- Proficiency in Microsoft Office, particularly Excel and PowerPoint.
- Strong attention to detail and accuracy.
- Ability to coordinate and follow up.
- Ability to handle confidential commercial and customer information.