JOB SUMMARY :
We are looking for an Administrative Support to join Medine Property | UMS Department
The Administrative Support will provide administrative support for the efficient day-to-day management of syndic operations
Duties & Responsibilities
- System administration: Supervising the ‘Syndic Management’ software, ensuring the integrity of the database, and providing internal training on financial and other modules.
- Specialized budgetary control: Managing the statutory “fonds de travaux” (works fund) for long-term maintenance and renewal programs.
- Property sales: Managing the “opposition” procedure during property sales to secure the association’s claims and issuing the certified statement of debts to Notaries (État Daté).
- Strategic debt analysis: Auditing member accounts to identify those in arrears for more than one year and formally certifying the suspension of their voting rights for General Assemblies.
- Billing operations: Executing the periodic generation and distribution of charge notices and calls for funds through the syndic management software.
- Day-to-day accounting: Recording receipts, reconciling bank statements, and maintaining separate accounting records for the association(s) to show every member’s financial position.
- First-level debt recovery: Identifying overdue accounts and processing the first phase of recovery, including sending friendly reminders and formal “mises en demeure” (formal notices to pay).
- Database maintenance: Updating the mandatory registry of members, ensuring that names, civil
status, and elected domiciles of all owners/holders of real rights are current. - Administrative support: Assisting the ‘Administrateur’ in organizing General Assemblies and preparing the preliminary files for annual account approvals.
- Archives management: Maintaining physical and digital financial records/archives of the association, ensuring they are accessible to members in a secure and “dématérialisée” (digital) manner.
- Internal reporting: Preparing quarterly financial updates for the “Conseil des Membres” (Council of Members).
- Others: Any other cognate duties as may be necessary in the circumstances and/or required by the employer
CANDIDATE’S PROFILE :
Qualifications Required:
- Senior with expertise in ‘Syndic Management’ software, French accounting system and legal recovery procedures under Code Civil Mauricien.