Facilities Officer


We are looking for a Facilities Officer to join Medine group I Property

Duties and Responsibilities

Facilities Management

  • Develop and implement a facility management program including preventative maintenance
  • and life-cycle requirements for all in-scope facilities, building and equipment
  • Plan, direct and supervise all maintenance activities, both in-house and outsourced, to ensure
  • optimum functionality of plant, property and equipment.
  • Conduct and document regular facilities inspections
  • Assess problems and needs, and implement improvements in operations as appropriate


  • Develop processes/procedures for works to be undertaken
  • Implement best practice processes to increase effectiveness/efficiency
  • Ensure that the required safety compliance standards are constantly in place.
  • Develop and implement cost reduction initiatives
  • Advise on energy efficiency

Finance and Administration

  • Prepare operational budget and forecast.
  • Raise Purchase Orders for services related to building(s) under his/her responsibility
  • Review quotes of goods and services and recommend for approval
  • Gather information throughout the year that may assist with the budgeting process, report and submit to line manager.

People Management

  • Regularly assess workload and review staffing/equipment needs to adhere to contractual commitments
  • Direct the daily operations of the on-site team while ensuring efficient utilization of the staff.
  • Provide leadership, guidance and counseling to on-site staff.
  • Manage performance of staff and take appropriate actions when necessary.


  • Establish planned preventive maintenance schedules to ensure optimum functionality of plant, property and equipment.
  • Monitor and tracking of expenses vs. budget


  • Ensure compliance with all regulatory and statutory requirements including the OSHA
  • Organize and coordinate Fire Drills for the building(s)
  • Ensure up-to-date information is held on the CAFM system for the building(s)
  • Ensure adherence to SLA/KPI set by the Customer

Supplier/contract Management

  • Manage supplier relationships
  • Manage and review service agreements to ensure facility needs at optimum cost

And any other cognate duties as may be necessary in the circumstances and / or required by the employer.

Candidate’s Profile

  • At least 3 years of relevant experience in the field of facilities and/or maintenance management as a service provider.
  • Working knowledge of building systems
  • Working knowledge of procurement and contracts
  • Supervisory experience
  • Valid driving license.

Key competences (Knowledge, Skills, Attitudes, Behaviors):

  • Strong written and verbal communication with a positive, can-do attitude.
  • Open to new ideas and adaptable to changing technology.
  • Ability to organize, coordinate and direct team activities.
  • Ability to understand and follow oral and written instructions and provide clear instructions
  • to subordinates.
  • Ability to lead and motivate a team.
  • Desire to grow and achieve success.
  • Ability to work in high pressurized environments and for demanding customers under tight
  • deadlines.
  • Ability to identify critical issues quickly and accurately, and make decision accordingly.
  • Analytical and attention to details.
  • Excellent planning and organizing skills.
  • Think out of the box.
  • Quality and cost conscious.

Closing date

19th July 2024

Apply for the vacancy now